THE FIXED PRICE ASSURANCE
No estimates, no surprises. Guaranteed.
Exhibitors value the assurance of knowing that there won’t be any unexpected bills after their trade show, disrupting their budget. Our sales order/proposal serves as the final invoice, ensuring a transparent and straightforward pricing process. We commit to providing a single comprehensive assessment and invoice for the entire exhibit project, covering design, fabrication, union installation and dismantle (I&D), and round-trip freight. Within this invoice, you’ll find all graphics printed in-house, including any dye sublimation fabric produced and sewn on our premises. Additionally, the invoice encompasses project flooring, furnishings, appliances, and audio-visual equipment. Sales tax will be applied based on the geographical installation or purchase pickup location. Upon request, show contracted services can also be included with a service charge.
If you're weary of unexpected, budget-busting invoices
cropping up weeks after an event, our comprehensive invoice model offers upfront cost certainty, putting an end to post-show billing headaches. With us, there are no surprise charges for overtime work by our installation and dismantle (I&D) crew, nor do you receive additional invoices for extra hands on deck. We determine our final price based on agreed-upon move-in/move-out dates and times. Our team, intimately familiar with the equipment, ensures that only exhibits we install are rented.
To effectively manage marketing budgets, every detail must be accounted for
unacceptable for an exhibit project bill to balloon by 20% or more, a scenario all too common due to underestimated labor hours and I&D times on estimates. Our Guaranteed Price Contract eliminates this risk, affirming that the contract amount is final. We commit to completing the entire project for the quoted price, without any surprise additional costs.
To ensure smooth execution, exhibitors must collaborate closely with our account executive and designer to ensure all specifications are accurate and complete. Exhibitors provide essential details such as budget and preferences, while our designer furnishes dimensions, schedules, and other technical specifications.
The following list includes the exceptions that will cause the price to change after the signed contract is received by Booth Rentals Inc.:
- The exhibitor requests to make a change after the contract has been signed.
- The allowance amounts exceed the allowance allotted per line item in the contract.
- The exhibit booth space changes in square feet, square meters, or dimensions.
- The exhibitor agrees to the payment schedule without exception and guarantees that payments will be on time. If they are not, a late penalty will be charged.
- Exhibitor does not have proper payment methods set up with the official show supplier for post show billing
